Guida al GDPR per chi non ne vuole sapere: a chi hai dato i dati (“so spariti i dati”)?


Se ricordi ho scritto nel post precedente (faccio finta che qualcuno li legga, sai) di cosa dovresti fare per iniziare ad affrontare questa rogna del GDPR. La prima era assumere un DPO, la seconda riguardava i dati…

Ma che sono ‘sti dati?

voglio dire tutti parlano di dati, ma cosa vuol dire? dove sono? chi sono? cosa fanno?

Allora visto che sto scrivendo in italiano assumo che tu che leggi sia italiano e probabilmente interessato alla versione italiana della storia.

Quindi vediamo cosa dice il garante al riguardo:

 


http://www.garanteprivacy.it/web/guest/home/diritti/cosa-intendiamo-per-dati-personali

Sono dati personali le informazioni che identificano o rendono identificabile una persona fisica e che possono fornire dettagli sulle sue caratteristiche, le sue abitudini, il suo stile di vita, le sue relazioni personali, il suo stato di salute, la sua situazione economica, ecc..

Particolarmente importanti sono:

  • i dati identificativi: quelli che permettono l’identificazione diretta, come i dati anagrafici (ad esempio: nome e cognome), le immagini, ecc.;
  • i dati sensibili: quelli che possono rivelare l’origine razziale ed etnica, le convinzioni religiose, filosofiche o di altro genere, le opinioni politiche, l’adesione a partiti, sindacati, associazioni od organizzazioni a carattere religioso, filosofico, politico o sindacale, lo stato di salute e la vita sessuale;
  • i dati giudiziari: quelli che possono rivelare l’esistenza di determinati provvedimenti giudiziari soggetti ad iscrizione nel casellario giudiziale (ad esempio, i provvedimenti penali di condanna definitivi, la liberazione condizionale, il divieto od obbligo di soggiorno, le misure alternative alla detenzione) o la qualità di imputato o di indagato.

Con l’evoluzione delle nuove tecnologie, altri dati personali hanno assunto un ruolo significativo, come quelli relativi alle comunicazioni elettroniche (via Internet o telefono) e quelli che consentono la geolocalizzazione, fornendo informazioni sui luoghi frequentati e sugli spostamenti.

LE PARTI IN GIOCO

Interessato è la persona fisica cui si riferiscono i dati personali. Quindi, se un trattamento riguarda, ad esempio, l’indirizzo, il codice fiscale, ecc. di Mario Rossi, questa persona è l”interessato” (articolo 4, comma 1, lettera i), del Codice);

Titolare è la persona fisica, l’impresa, l’ente pubblico o privato, l’associazione, ecc., cui spettano le decisioni sugli scopi e sulle modalità del trattamento, oltre che sugli strumenti utilizzati (articolo 4, comma 1, lettera f), del Codice);

Responsabile è la persona fisica, la società, l’ente pubblico o privato, l’associazione o l’organismo cui il titolare affida, anche all’esterno della sua struttura organizzativa, specifici e definiti compiti di gestione e controllo del trattamento dei dati (articolo 4, comma 1, lettera g), del Codice). La designazione del responsabile è facoltativa (articolo 29 del Codice);

Incaricato è la persona fisica che, per conto del titolare, elabora o utilizza materialmente i dati personali sulla base delle istruzioni ricevute dal titolare e/o dal responsabile (articolo 4, comma 1, lettera h), del Codice).

____________________________________________________________________________________________________

Partiamo dalla definizione:

I dati che rendono identificabile o identificano una persona significa tutte le informazioni che ci permettono di risalire ad una persona fisica, con l’estensione anche al capire cosa fa, cosa gli piace ….

La quantità di dati che rientrano in questa categoria è estremamente ampia, il garante si è espresso diverse volte in merito mettendo persino gli indirizzi IP in questa categoria. Cosa significa?

Gestiamo quotidianamente una enorme mole di dati: li distribuiamo in giro, sia nostri che di altri, senza spesso neanche rendercene conto. Se usi un telefono, la posta elettronica, le chat, i social media allora magari sai di cosa sto parlando anche senza rendertene pienamente conto. Se vuoi sapere dove si trova il tuo amico, collega, cliente puoi magari verificare su una qualche funzione di geolocalizzazione offerta da diverse apps o condividere direttamente coordinate o …

Ops scusa sto divagando.

Il punto è che magari non ti rendi neanche conto di questa cosa.

Cosa sono questi fantomatici dati:

Proviamo a trasferirla in area aziendale per vedere se riesci ad allargare i tuoi confini di comprensione.

Molto di quello che si fa in una azienda è, oggi come oggi, legato a doppio filo con la digitalizzazione.

Pensaci bene:

  • Comunichi principalmente via e-mail: offerte, contratti, proposte, CV per le assunzioni, comunicazioni interne, chiacchiere …ci passa un sacco di roba
  • Utilizzi il web sia per recuperare informazioni (hai presente la pagina di google che interroghi sempre) quanto per comunicare esternamente (magari vendi online, magari hai un sito web, magari fai marketing online…)
  • Forse hai anche una presenza social (traduco roba tipo facebook o linkedin)
  • Probabilmente usi un sistema di contabilità informatizzato
  • Un CRM magari
  • Hai un elenco dei clienti, con le loro email, i telefoni, forse anche i riferimenti Skype e social e altre informazioni da qualche parte…se sei in gamba forse hai anche le date di nascita (sa come è, per fare gli auguri) e altri particolari.
  • hai un elenco di dipendenti con i loro dati tipo conto corrente, contatto familiare, stipendio …
  • trasporti questi dati, li salvi, li processi e magari qualche volta li vendi anche (ci sono aziende che lo fanno come mestiere)

E la cosa interessante è che magari non ti rendi conto che in quello scambio di informazioni hai mescolato elementi di business e personali.

Ora il problema del signor GDPR e del suo perfido assistente DPO che pretende di sapere dove sono questi dati per farteli gestire e proteggere.

Dove sono?

ti ho scritto qualche giorno fa che le prime 2 cose dovresti fare è iniziare a mappare i dati per capire dove sono e se sono importanti.

per fare questa operazione la cosa più semplice è passare piano piano le vare funzioni, operazioni e tools che usi, mappare i dati relativi in termini di:

  1. cosa sono
  2. come li raccolgo
  3. dove sono
  4. come li gestisco
  5. sono importanti per GDPR

ti suggerisco di usare un duplice approccio: uno funzionale e uno per tecnologia e ppoi incroci

ad esempio quello funzionale può essere:

  1. vendite -come gestisco la vendita, come viene fatta l’offerta, come viene comunicata, che dati trattengo del cliente, offro servizi post vendita …
  2. marketing – tramite che canali comunico, faccio eventi, uso database …
  3. gestione del personale – come gestisco i dati dei dipendenti, dove metto i cv se faccio richieste personali
  4. produzione – …

quello tecnologico invece può essere:

  1. cosa comunico tramite la posta elettronica
  2. gestisco l’accesso al web dei dipendenti, proxy
  3. uso app, chat, videoconferenza
  4. uso servizi cloud
  5. uso database
  6. uso archivi cartacei (si contano anche quelli)

il consiglio è, ovviamente, quello di incrociare poi le due cose per aiutarti a capire:

  1. quali dati effettivamente usi
  2. a cosa ti servono
  3. come li gestisci

siccome non ci hai mai pensato fare un lavoro su due fronti ti aiuta ad evitare a dimenticarti dei pezzi, e ti risulterà utilissimo poi quando dovrai fare la PIA … (non  nel senso di una persona molto religiosa…)

l’idea è quella di aiutarti a capire i dati nel suo complesso.

ricordi il mio post sulla gestione dei curriculum? ecco quello è un esempio.

ma voglio anche farti altri esempi: se fai andare i tuoi utenti su internet registri, anche se non lo sai, un sacco di dati che sarebbe opportuno tu gestissi correttamente:

i log dei tuoi firewall o proxy contengono dati a rischio, tipo l’IP, L’utente e il sito visitato

se hai un sito web con delle email pubbliche, servizi vari, blog, newsletter potresti ricevere comunicazioni che vanno gestite opportunamente o potresti ricevere sottoscrizioni che vanno gestite.

ma anche il semplice database dei tuoi dipendenti se dovesse essere attaccato e i relativi dati resi pubblici ti esporrebbe al rischio, se non hai messo in piedi le norme minime di protezione, di una sonora (e meritata) multa.

 

Che fare poi?

ok una volta che hai fatto la mappa dei dati ti ritrovi in mano un nuovo strumento che ti dice

  • che dati hai
  • a cosa ti servono
  • come li usi

a questo punto puoi iniziare a capire cosa dovresti fare per essere compliant con il GDPR.

Il primo punto è capire cosa rischi, qui entra in gioco la PIA

Il secondo punto è definire il valore di questi dati

Il terzo punto è iniziare a definire le azioni correttive che servono a gestire i dati.

Le azioni correttive coprono:

  1. la definizione delle procedure operative di raccolta e gestione dei dati
    1. metriche di misurazione e controllo per l’auditing
    2. definizione delle responsabilità operative
  2. l’introduzione delle corrette tecnologie
    1. valutazione delle tecnologie correnti
    2. definizione delle eventuali introduzioni tecnologiche di sicurezza o gestione dati
  3. la definizione delle procedure di monitoraggio ed auditing
  4. la definizione delle procedure di gestione delle eccezioni e degli incidenti

ora non voglio e non posso andare in ulteriori dettagli, non fosse per altro che:

  1. non esiste una soluzione adatta a tutti
  2. anche esistesse, se faccio io il lavoro qui gratis non ci guadagno
  3. mica sto scrivendo un libro, ma solo una serie di amichevoli consigli.

dai sorridi, almeno io ti ho lanciato qualche avvertimento, e sai come si dice: uomo avvisato ….

 

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Guida al GDPR per chi non ne vuole sapere: a chi hai dato i dati (“so spariti i dati”)? was originally published on The Puchi Herald Magazine

GDPR and the technology market


Question: will the new privacy policies and laws impact the technology market?

This is an interesting question to ask ourselves; whether we are consumer of the technology market or technology vendors the impact of the new technologies (from cloud to IoT, from industry 4.0 to big data just to name the most acknowledged from a marketing point of view) privacy regulations can affect heavily our behaviours and the market.

so let try to understand what could be the implications of this new focus on privacy and data protection.

First of all we should try to understand what we are talking about.

Privacy, GDPR and the rest.

Privacy: the state of being alone, or the right to keep one’s personal matters and relationships secret:

In nowadays environments the presence of data related technology is pervasive: from business to  personal life technology play a big part of our life.  data related technology means we use technologies that is able to manipulate information: informations are collected, changed, communicated, shared all in form of data. Bit and bytes that describes our job, our business, our personal life.

Although in the past privacy was mainly a physical issue, and therefore legislation was focusing on those aspects, this increasing presence of data collection and sharing makes people realize that there is a new abstraction layer that involve privacy that is no more related to be alone or in a confined physical space, but in a undefined and without borders digital virtual space.

Email, Blogs, social networks, chat, E-commerce, electronic payment, smart phones all this and more shifted the same perception of privacy from a simple concept to something more hard to be defined.

Rulers and consumers started to deal with those issues in the last years whole enterprise and technical world has been remained almost frozen waiting for indications. the first indications that this would have been a wakeup call for enterprise has been the ending of the safe harbour agreement, privacy was not longer a secondary issue even for the economy.

The latest development can be easily identified in the new  European Union’s General Data Protection Regulation (GDPR), which comes into effect in May 2018, has far-reaching implications that extend far beyond the EU.

Businesses that fail to meet the new mandates aimed at protecting personal data face severe consequences. They can be fined up to $20 million, or 4 percent of global revenues — a cost that makes this regulation impossible to ignore.

But other areas of the world are moving toward a more cautious approach toward data privacy, not only Europe. While it is not yet clear how will be the new USA administration approach toward this subject, it is out of doubt that data privacy is becoming a major issue in the next years; how this will impact business is, although, not yet clear.

For sure is that GDPR will enforce companies to deal with a tremendous amount of data to be protected. Any data used to make inferences linked tenuously or otherwise to a living person is personal data under GDPR. Cookie IDs, IP addresses, any device identifier? All personal data. Even metadata with no obvious identifier is caught under the GDPR’s definition of personal data. Truth be told, such assertions are not entirely new. The difference under GDPR is that they will be enforced and the non compliance fined.

Today swathes of business practices unlocking data monetization rely upon data not being considered personal. So they apply weak consent, onward transfer and data reuse concepts. These models are going to change; either by choice, or by obligation.

Data Privacy , Data Protection and Cyber Security

One aspect that is not yet completely perceived and understood is the correlations between data privacy, data security and cyber security. The requirements that enforce the companies to respect data privacy legal requirements are intrinsically bound with the explicit request for data protection and, therefore, cyber security.

GDPR clearly define data should be fairly processed and protected: the implications are not only in terms of procedure to adopt inside the enterprises, but also technical in terms of data manipulation, retention, storage and security.

Recent security outbreaks as the one related to ransomware are an example of how basic cyber security threats can impact directly on this area, as well as common and well known cyber attack directed to data exfiltration.

This is a growing phenomenon and is affecting not only the classical online services (think of classic dating site attacks, as an example, to collect username and passwords) but, as an example, extensively the healthcare industry.

While in the past those outbreaks could have been just a relative minor issue, the new GDPR structure of fines could affect in a heavy way any company, regardless its sector, and some departments that in the past have never considered those issues as a business imperative, as marketing or Human Resource, will have to face a difficult transaction in terms of awareness, policies to be implemented and technology approach.

It is easy to forecast that this situation will shape in the next years the technology market in different areas.

Impact on the technology market

When we talk about the technology market we face different aspects, “technology” as a term can cover a wide range of things. We can talk about hardware vendors or software vendors. We can talk about service vendors (cloud, CRM or whatever you like more), IT enterprise or carrier HW providers, Security vendors, End user HW providers (as smart phone makers).

Recently the trend is to aggregate functions and offering, making those areas overlapping in the same company although not often integrated.

Since all the industry will have to face the new privacy requirements it is to be expected a increase on data privacy expertise requests hitting the market, and a growing demand for IT solutions that will help companies to manage the requirements. this could, as an example, give a small impulse to historically neglected areas as DLP solutions, data categorization solutions and so on.

Some little advance and effort will be probably put also on more traditional areas as backup.

An heavier impact will be seen in the growing online market with the need to protect not only privacy of users but also to save the economic transactions, content providers, social or gaming platforms will be heavily impacted too.

In a second run we will probably see a renewed interest for baseline security solutions, as the stakeholders will, sooner or later, realize that there is no compliance without data protection and there is not data protection without cyber security.

The request for expertise and consulting services will be mostly redirected outside to technology vendors (here considering HW\SW vendors as cisco, hp, huawei, SAP, Microsoft; service vendors as cloud providers – azure, AWS, google –  but also app stores, CRM online providers), consulting companies and technology integrators.

On the other end technology vendors will have to face a strange situations where they will be both requested to provide solutions compliant with the new rules, be the driver of the new requirements and implementations (public-private partnership basically means this)  and in need to implement solutions to protect themselves in different areas as:

Product and Services development

Here vendors will have to start developing products\services considering data protection a major issue. It is clear the impact on cloud or services, where data protection can be easily identified, but also the HW product side will have to face issues. Although it can seems trivial we can remember the problem related to GPS tracking in apple and, at some extension, android happened some years ago. privacy implication with products can be wider than expected, since we have to protect not only the data per se, but also the metadata (this is the wider range of GDPR and new privacy regulations).

Usually we tend not to consider, as an example, system logs as a problem in terms of privacy, but in effect they are if they contains data that can point to a physical person and being used to track somehow the person behaviour.

Firewall and router logs, as an example, could be used to determine what is someone doing online, and therefore can expose information that are subject to GDPR realm. minor features apparently but the truth that also metadata are object of GDPR.

Privacy By design and Privacy Enhanced Technology will be mandatory component of any product\service developement.

Marketing and Sales

Marketing(and or  sales)  has always been considered agnostic towards technology, but the ultimate scope of marketing is to get in touch with the market, this means customers and ultimately people. Marketing activities will get a huge impact towards GDPR requirements both in terms of operations, since is up on marketing to manage a large amount of data coming from outside the company, and communication.

Technology vendors, somehow, will be expected to lead and drive the request both in terms of consulting and example. The result of a breach or misinterpretation of GDPR guidances will impact severely the business from a brand point of view and undermine vendor credibility.

Internal protection

As any other company there will be a direct impact on business operations of any vendor dealing in the technology field. But this case the extension of the problem will not focus just on the standard cyber security procedures, since technology vendors enter, somehow, almost directly on customers IT or data processing infrastructure the request will be to implement an end to end protection system which include GDPR compliance and cyber security application. This will require technology vendors to operate on:

  1. supply chain
  2. production and vulnerability disclosure
  3. product and service delivery

all three area are still trying to develop standards and good practice although something is moving.

So what are the changes expected under the new regulation?

There are around a dozen headline changes which technology companies should be aware of.

Some of the key areas include:

  • Privacy by design and Privacy enhancing technology – privacy by design calls for the inclusion of data protection from the onset of the designing of systems. Companies must also only hold and process data which is absolutely necessary.

Privacy enhancing technology (PET) and Privacy by Design (PbD) are obligatory and mandated requirements under the GDPR. There remains no generally accepted definition of PET or PbD, but PbD is considered an evidencing step for software development processes to take account of privacy requirements. So the incorporation of what can broadly be defined as PET in such solutions represents PbD.

Two particular PET techniques that control downside and enable upside risk are differential privacy & homomorphic encryption.

  • Differential privacy counters re-identification risk and can be applied to anonymous data mining of frequent patterns. The approach obscures data specific to an individual by algorithmically injecting noise. More formally: for a given computational task T and a given value of ϵ there will be many differentially private algorithms for achieving T in a ϵ-differentially private manner. This enables computable optima’s of privacy and also data utility to be defined by modifying either the data (inputs to query algorithms) or by modifying the outputs (of the queries), or both.
  • Searchable/homomorphic encryption allows encrypted data to be analyzed through information releasing algorithms. Considered implausible only recently, advances in axiomatizing computable definitions of both privacy and utility have enabled companies such as IBM & Fujitsu to commercially pioneer the approach.
  • Data processors – those who process data on behalf of data controllers, including cloud-providers, data centres and processors. Liability will extend to these and businesses that collect and use personal data.
  • Data portability: Empowers customers to port their profiles and segmentation inferences from one service provider to another. This is a reflection by lawmakers that data is relevant to competition law, whilst not conceding an imbalance between a companies ability to benefit from data at expenses of us all as citizens.
  • Data protection officers – internal record keeping and a data protection officer (DPO) will be introduced as a requirement for large scale monitoring of data. Their position involves expert knowledge of data protection laws and practices, and they will be required to directly report to the highest level of management.
  • Consent – explicit permission to hold any personal data in electronic systems will become mandatory. It will no longer be possible to rely on implied consent with individuals having the option to opt-out.Customers consent to privacy policies that change. Being able to prove which contract was agreed to, in court or to a regulator, requires  registration time stamping and tamper resistant logs become de rigueur.As we move into an opt-in world of explicit consent and ubiquitous personal data, data transmissions beyond a website visit must be explicitly permissioned and controlled. In this world, default browser values de-link machine identifiers from search queries. In other words, in this new world, online advertising to EU citizens is in line for fundamental change.And given particular regulatory emphasis on profiling, explicit consent will require loyalty programs to differentiate consent between general and personalized marketing consents. Those consent flags must cascade through registration, reporting and analysis, targeting and profiling, contact center operations and all other processes that handle such data.
  • Breach notifications – the notification of a breach, where there is a risk that the rights and freedoms of individuals could become compromised, must be reported within 72 hours of the breach being identified. it is underestimate the relationship between breach notification and vulnerability disclosure. While for an end user those two aspect seems to be unrelated, there could be a higher impact on vendors for, at least, a couple of factors:
    • The breach notification could expose the vendor as the main source of the breach itself due to lack of vulnerability management and disclosure.
    • The victim could consider liability against the vendors which “vulnerabilities” caused the breach redirecting to them part of the costs.
  • Right to access – data subjects will now have the right to obtain confirmation from you of what personal data is held concerning them, how is it being processed, where and for what purpose.
  • Right to be forgotten – data subjects will now have the right to be forgotten which entitles the data subject to have you ensure that information is deleted from every piece of IT equipment, portable device and from server back-ups and cloud facilities.A framework to comply with this obligation would include the following steps:
    • Spot identifiers which tie together datasets, e.g: machine identifiers link together our social media experiences;
    • Prescribe how re-identifiable data flows in and outside the organization;
    • Document a scalable process to overwrite identifiers in all datasets where re-identification can be established, upon the validated request of a user, and
    • Third party contracts and SLAs should be adjusted to ensure compliance with validated requests.
  • Data Bookkeeping: Field level data, linked to an identifier, flows across geographies and legal entities, processed by machines and people. Organizations will account for these flows with evergreen reporting. It stands to reason that these flows will be threat-modeled for integrity and confidentiality so controls can be readily evidenced upon request.

 

GDPR impact

Privacy regulations as GDPR and the growing awareness and concerns related to data privacy and security are related to the expanding presence in everydays life and business of smart mobile devices able to process data, the growing online market, consolidated trends as cloud services or newcomers as IoT.

Technology market face this transition in front line, and will see the impact of new regulations and customer reactions in several ways. This is both a chance and a problem; implementation of new mandatory requirements will impact all areas, from design and production to sales and delivery. But this will means also new area of business in the consulting area, in the technologies to support GDPR and privacy compliances in the market where data analysis technology, artificial intelligence and other high end technology areas could provide a competitive\price insensitive advance vs the consolidated technology market.

The key success factor is to embrace this change and drive it acquiring internally the needed competences, implementing the correct corrections and driving the needed improvement related to product and services provided.

Future trend will see a prevalence of  technologies related to “data” processing and services related to data vs products. The new Data paradigm is already visible nowadays as example in the Big Data market (take data lake implementation as an example). in terms of technology market this will means to focus on Data Science which will pose a new and somehow unpredictable relationship with privacy regulations.

GDPR Risks and “Data Science”

The term data science describes a process from data discovery, to providing access to data through technologies such as Apache Hadoop (open source software for large data sets) in the case of Big Data; and distilling the data through architectures such as Spark, in-memory and parallel processing. That data science creates value is understood. What isn’t are the risks it exposes investors to under the GDPR, of which there are principally three:

Risk 1: The Unknown Elephant in the Room – Unicity: a general misunderstanding in monetization strategies is that stripping away identifiers of a data model renders the data set anonymous. Such a belief is flawed. So-called anonymous data sets can often, without implausible effort, be re-identified. Unicity is a measure of how easy it is to re-identify data. It quantifies additional data needed to re-identify a user. The higher a data set’s unicity, the easier it is to re-identify. Transactional and geo-temporal data yield not only high monetization potential, they carry statistically unique patterns which give rise to high unicity.

Risk 2: Relevance & Quality: Income, preferences and family circumstances routinely change, and preference data on children is difficult to ethically justify processing. While this creates a problem for predictive analytics, that data and the inferences it engenders can be considered inaccurate at a given point in time, which creates a GDPR cause-of-action. Data quality needs to stay aligned to business objectives.

Risk 3: Expecting the Unexpected: When data science creates unexpected inferences about us, it tends to invalidate the consent that allowed data to be captured in the first place, which, again, is a big deal. Data collected today, particularly from mobile devices, is subject to a constant stream of future inferences that neither the customer nor the collector can reasonably comprehend. Consider a car-sharing app that can model propensity for one-night-stands from usage patterns. While that data may not result in propositions today, the market will consider upside risk/option value to have been created (the market still does not seem to believe in GDPR impact), but this incremental data coming into existence creates downside risk (such data is difficult to find a legal-basis for, given the vagaries of a given consented disclosure).

More generally, the problem of negative correlations is brought to the fore by algorithmic flaws, biased data and ill-considered marketing or risk practices, the enduring example being U.S. retailer Targets’ predictive campaigns to pregnant teenagers, spotted by parents. These are examples of a new form of systemic control failure, leading to potentially actionable GDPR claims.

 

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GDPR and the technology market was originally published on The Puchi Herald Magazine